Office Accountant / Bookkeeper

Our office relies on the integrity and detail oriented individual charged with the primary responsibility of our Accounts Receivables and Payables.  This individual is a self-starter who operates under the Administration Department and has the following responsibilities:

1.      (Cash Control)  Utilizing the utmost honesty and integrity to maintain total cash in custody and effectively track all transactions.

1. Preparation of invoices for processing
2. Post credit card payments by Agents
3. Deposit checks received in the mail
4. Post EFT/ACH records to the bank
5. Verify/post bills to pay in Quickbooks
6. Enter Quickbooks bills into bank Billpay

2.      (Confidentiality)  Maintaining the confidentiality of employee, customer and vendor information to ensure the development of trust and respect for both the individual and their position/company 

1. Credit card numbers
2. Corporate relationships (with competitors)
3. Employee information (bank accounts, etc.)

3.      (Accounting & Compliance)  Producing detailed General Ledger and associative work in the areas of financial statements, budgets, Accounts Payable and   Receivable while operating the appropriate support system to validate all and guarantee compliance.

1. Cut checks for all vendors, reimbursements and regional meetings
2. Proactively monitor loans, leases, insurances, licenses and permits
3. Research information from legacy systems for current application
4. Establish and maintain a quality filing system for accounting & company assets
5. Assist with office purchasing needs

4.      (Responsibility to Self/Department/Company)  Engage in innovative behavior through the systematic application of setting personal goals, interdepartmental collaboration and seeking out cross-training opportunities and developmental research while actively participating in growth and reflection.

1. Participate in webinars/seminars as appropriate
2. Seek out compliance updates
3. Provide support to all departments while encouraging efficiency

Qualifications

• Proficient in Microsoft Outlook and Microsoft Office (Word & Excel).
• High School Diploma or GED required.
• 4-6 years of Bookkeeping and/or Office Administrator experience
• Recent QuickBooks experience required