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Private Profile

Receptionist/Office Assistant

Private Profile
San Diego, California, United States


Date Posted: 05/19/2017
Categories: Administrative
Job Type: Full-Time

Job Description:

JOB DESCRIPTION

About the Job

The Pittsburgh office is seeking a full time Receptionist/Office Assistant. 
 
Job Duties and Responsibilities:
•       Responsible for reception, hospitality, supplies, records and other administrative duties as directed
•       Set up outgoing FedEx shipments/outgoing mail 
•       Manage inventory of office supplies
•       Troubleshoot office equipment 
•       Reserve conference rooms, request videoconference equipment/set up videoconference equipment and perform sound checks
•       Validate parking and maintain stickers
•       Maintain filing – create labels, update pleading indexes, index and ship offsite once closed
•       Submit Chrome River expenses for attorneys as needed
•       Enter attorney time in Intapp as needed
•       Answer incoming calls, transfer and/or take messages
•       Communicate with building, e.g. safety protocol, requests for maintenance and work orders
 
Qualifications and Requirements:
•       Legal and/or clerical office assistant experience of 1-2 years
•       Typing skills of 75+ w.p.m.  
•       Strong organizational skills
•       Highly effective written and verbal communication skills  
•       Ability to work well with all levels of firm employees, clients, visitors and vendors
•       Attention to detail in all interactions and work product
•       Aptitude to learn all firm software applications 
•       Excellent reading comprehension and proofreading skills  
•       High school diploma required, college degree preferred