Office Manager

Position                                 

Office Manager 

Job Category 

Administration

Direct Oversight

Lead Pastor 

Associate Pastor

1. Synopsis or Role

Multi-task position involving full knowledge of all administrative and clerical procedures of Restoration Family Church. The position requires active participation of scheduling events, building relationships with vendor and partner companies, management of payroll for Restoration Family Church and Sonshine Preschool , priority assessment, task coordination and office management. This position supports the Lead Pastor and Pastoral Staff of Restoration Family Church 

1. Principal Responsibilities 

• Administratively support the Pastoral Staff 

• Provide Administrative support to the Ministry Coordinators and Volunteers of Restoration Family Church when applicable. 

• Answer and facilitate phone calls/emails within 24 business hours but

    not to exceed 48 hours. 

• Type correspondence and memos as needed

• Order necessary supplies for Church Offices 

• Manage church budget

• Create and manage Pastoral Calendars and Appointments 

• Prepare and submit receipts and forms for expense reimbursement 

• Manage benevolence request and disbursements as needed

• Maintain accurate records of monthly budget reports for board meetings

   as well as prepare documents and presentation for board meetings

• Provide necessary administrative support for special projects and events as directed

1. Required Skills and Job Complexity 

Unique Skills and Knowledge 

• Proficiency in meeting task deadlines/timelines
• Excellent organizational skills
• Detail oriented
• Strong communication skills
• Skilled at buffering interruptions
• Prioritize time

Problem Solving and Decision Making 

• Present facts in an organized manner
• Provide detail description of possible solutions
• Positive attitude and positive approach to
  problem solving
• Brings all necessary materials to meetings,
  events, etc.

Relational Connections 

• Congregation members/attendees/visitors
• Pastoral Staff
• Office Staff

1. Competencies Critical to Position 

Core Competencies 

• Highly self-motivated 
• Proactive 
• Willingness to take on new tasks and initiatives 
• Quick thinker and responder 
•   Detail focused 

Technical Competencies 

• Quickbooks 
• Breeze Church Management 
• Budget input 

1. Key Performance Measurements 

• Timely response to phone calls and emails. 
• Retrieve mail, distribute and disregard timely 
• Pay balances and bills in a timely matter as to reflect good business etiquette of Restoration Family Church 
• Maintain Strict office hours 
• Clear, consistent, and timely communication with Pastoral staff of important information 

*This description is not all inclusive, and other duties may be assigned as necessary.