AI&I Group

Admin Support Specialist

AI&I Group
Ada, Michigan, United States


Date Posted: 08/31/2017
Categories: Administrative
Job Type: Full-Time

Job Description:

We are seeking individuals with a strong work ethic and the ability to be flexible and adapt to new environments. Candidates must have the ability and willingness to work overtime as required. The ideal candidate must be detail-oriented, deadline driven, self-motivated with good communication, analytical, organization, and time management skills. Strong proficiency in Microsoft Outlook, Excel and Word are required.

Duties and Responsibilities:
Provide high level support to team of professionals and senior executives. Manage multiple calendars; schedule meetings as needed. Answer incoming calls and route accordingly. Schedule conference calls, web meetings, and video conferences as needed. Manage travel and entertainment needs for team members; prepare itineraries and necessary documents. Compose letters and correspondence. General clerical duties, including filing, mailings, archiving, ordering and restocking supplies. Process expense reports. Create documents, spreadsheets, and presentations as needed. Provide rotating reception lunch coverage and other times as needed. Manage attendance records for team members. Assist and provide back-up coverage for admin team members and other team professionals as needed. Complete various projects as needed.


Requirements:
Two to six years of experience in a professional office environment; open to candidates with less experience that is applicable or strong internships. Previous experience coordinating travel arrangements as the COO travels a great deal. College degree required. Proficient MS Office skills


Desired Skills:
Pro-active self-starter. Strong organizational skills. Ability to prioritize; excellent time management skills. Detail oriented with the ability to multi-task in a fast-paced environment with accuracy. Ability to work independently. Excellent written and verbal communication skills. Professional demeanor. Strong interpersonal skills; ability to interact with a variety of individuals within and outside of the firm.

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