Managing Executive Director

Managing Executive Director

Reports to:                  Senior Pastor

Effective:                    January 1, 2018

Directly Supervises:         Senior Director of Worship & Connecting Ministries, Business Manager; Facilities Manager; Director of Children’s Ministries; Director of Youth; Director of Communications; Director of Special Connections; and Director of Adult Discipleship

Status:                    Full time

FLSA:                    Exempt

Job Summary

The Managing Executive Director (MED) is responsible for the day-to-day operations of the church. This position involves overseeing administrative operations in collaboration with other staff members, the Leadership Board, the Staff-Parish Relations Committee, the Finance Committee and the Board of Trustees to run the business and ministries of the church in a professional, efficient manner that honors God. The MED works under the direction of the Senior Pastor to help implement and support the mission, vision, and programming of the church. The MED also supervises and monitors the administrative work of the staff and the ministry departments to ensure the effectiveness of each ministry. Additionally, the position provides counsel and expertise to the Senior Pastor and various ministry teams.

Required Functions

Serve on the SENIOR MANAGEMENT TEAM (SMT)

• Help the Senior Pastor to develop the congregation’s vision
• Meet regularly with the SMT to help set strategy, make “big picture” decisions, and manage the day-to-day operations of the church
• Provide information necessary for key decisions
• Subject to Senior Pastor approval, the MED has the leadership and supervisory authority over all church support and program ministry staff

Assist the Senior Pastor in STRATEGIC DEVELOPMENT

• Provide tools and information for communicating vision, direction and progress to the leadership of St. James UMC as well as to the entire church
• Provide impetus for a regular strategic planning and goal process, and implement procedures to ensure alignment through the church with those plans and goals
• Assist the Senior Pastor in transitioning ministries through staff changes
• Identifies, trains, and equips laity for leadership positions and service on the various committees

Oversee all the FINANCIAL and Business OPERATIONS

• Lead the Finance Committee in the research, development, presentation and approval of our annual budget
• Serve as a resource to the Finance Committee to provide reports, trends or other data as needed
• Give oversight to the church’s ongoing income and expenses and ensure that regular reports are provided to staff, Finance Committee and the Leadership Board
• Responsible for the cash flow control, check signing authority, payroll accounting records, bookkeeping activities, gift liquidations and other financial duties as required
• Stay informed of all donor records, giving trends and patterns and provide regular reports; ensure that annual donor records are mailed for tax purposes
• Handle all business dealings of the church, including liability, employee benefits, tax or property issues or other legal issues
• Coordinate all Charge Conference or Church Conference forms and provide the necessary audits as directed by the Book of Discipline
• Provide direct supervision to the Business Manager/Bookkeeper

Oversee STAFF DEVELOPMENT

• Assist the Staff-Parish Relations Committee in keeping the St. James UMC Staff Handbook current
• Assist the Senior Pastor in establishing the hiring sequence necessary according to St. James UMC’s missional priorities
• Assist the Senior Pastor (or other staff member) in the recruitment and proper hiring procedures for new staff. Ensure that appropriate documentation is produced and filed
• Assist the Senior Pastor in the salary development and changes as part of the annual budgeting process
• Propose and implement new programs needed regarding employee benefits (such as insurance, pension, disability, etc.)
• On a regular basis, competitively price costly employee benefits (such as health insurance) to be sure St. James UMC is getting the most for its money
• Maintains all personnel files on current employees
• Maintain files on potential staff in the interviewing process
• Initiate staff evaluations at least yearly
• Implement systems and requirements for interviewing process, including such things as: # of references required, testimony of faith, # and types of interviews, # of secondary references, letters of referral from members (when hiring from within the church) or small group leader, etc.
• Provide leadership and counsel as needed in areas of inter-staff conflict resolution

Assist the SMT in MINISTRY DEVELOPMENT

• Provide resources and counsel for St. James UMC staff when they embark on new ministry development, especially as it relates to facilities, finances, promotion and intra-church communication, to ensure alignment with St. James UMC vision and mission
• Provide resources and counsel for ministries in need of organizational transformation
• Provide leadership for SYSTEMS DEVELOPMENT
• Think creatively and give direction regarding future computer hardware and/or software needs
• Give direction to St. James UMC’s facility systems development (i.e. voice mail, satellite, in-house broadband, data networking)

 Oversee all the CAMPUS OPERATIONS

• Work with the Board of Trustees (and in conjunction with the appropriate committees) to ensure all properties and assets of the church are properly maintained. This shall include day-to-day preventative maintenance, housekeeping and janitorial functions
• Provide leadership for staff responsible for these areas (custodial staff directly report to Facilities Manager)
• The MED shall negotiate and authorize all purchases and issue all necessary purchase orders and requisitions within normal budgetary controls
• Serve as liaison to City of Tampa, Hillsborough County or any other governmental agencies regarding property, right-of-ways, easements or any other concern that arises
• Ensures the Facilities Manager coordinates and schedules room and vehicle usage including setups and teardowns in accordance with established policies. Shall be responsible for the resolution of conflicts relative to the use of facilities and vehicles
• Insure that our control of energy management is efficient, economical and flexible, and that it enables us to maintain ministry priorities and core values
• Set-up and implement an “Asset Replacement” plan to forecast needs and allocate dollars for large item replacements or repair (HVAC, roof, carpet, etc.)

Oversee the COMMUNICATIONS Ministries

• Implement the congregation’s vision for ministry through leading and managing communications staff persons
• Ensure that the church’s internal and external communication priorities are aligned with the church’s vision and missional priorities, and that communication resources (human and financial) are aligned towards fulfilling the vision
• Support communications staff persons in developing new communications channels, leveraging technology to ensure communications happens in a timely and efficient manner
• Assist communications staff members in recruiting and equipping volunteers
• Ensure all ministries, systems, and operations comply with biblical principles, best practices, church policies, ministry priorities, and civil laws

Perform all other duties assigned by the Senior Pastor

Personal Qualifications

The MED must exhibit strong interpersonal and organizational skills. He/She must possesses the skills necessary to prioritize effectively and follow through on multiple projects simultaneously. The MED must demonstrate excellent leadership and communication skills and possess the ability to facilitate and motivate the church staff. The ideal candidate would have the following background and skill set: 

• Bachelor or Master’s degree in business or management related field
• 3 plus years of professional Human Resources and management experience
• 3 plus years of supervisory experience
• 3 plus years of ministry leadership experience
• Must possess math/accounting skills and interpretive ability appropriate for a senior management level position
• Experience in successfully leading and managing people and teams, including planning, team-building, developing and maintaining budgets, creating and managing plans
• Leadership and management skills appropriate for a senior management level position required
• Computer literate, with a working knowledge of Microsoft Office software
• Strong commitment to the Christian faith and to the theology of the United Methodist Church; familiarity with the United Methodist Church structure, mission opportunities, and resources is helpful
• Willing to adhere to the St. James UMC Staff Policies, Statement of Ethics  and to St. James UMC vision, values and mission

Working Conditions

The working conditions of the MED are those of a normal office environment. The physical demands are those necessary to successfully perform the major tasks, duties, responsibilities, and essential functions of the position as outlined in the previous paragraphs. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions in accordance with ADA guidelines.

Core Competencies

Strong staff and project management skills

• Self-motivation
• Multi-tasking
• Organization
• Delegation

Strong strategic and tactical skills

• Systems thinker
• Attention to details
• Results-driven

Strong interpersonal skills

• Motivating others
• Conflict resolution
• Team player and team-building