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Human Resources Assistant

San Jose, California, United States

Date Posted: 05/12/2017
Categories: Administrative - Church/Ministry - Human Resources
Job Type: Full-Time

Job Description:



Job Title:  HR Assistant

Area/Location:  San Jose, California

Reports to:  HR Manager

Subordinates:  n/a

Date Submitted Revision:  5.4.17

Job Description Approved:  5.4.17            

Classification:  Assistant / Full Time Non-Exempt

Salary:  Range starts at $20 hour/DOE




Cityteam has created an HR Assistant position perfect for someone just getting started in the field of Human Resources. Do you have a servant’s heart and want to use your people and organizational skills to support Cityteam? We are looking for an HR Assistant who is passionate about serving God, meticulously detailed, and maintains the highest level of confidentiality. As part of the HR Team, you will work behind-the-scenes to help support all of our employees, programs, and ministries.


The HR Assistant will be the first person of contact for all inquiries about employment. Since the HR Assistant sets the tone for the entire hiring process, your customer service skills need to be on point. Our ideal HR Assistant will have outstanding communication skills, take initiative, and be motivated to learn and grow. In addition to communicting with candidates in person, over the phone, and via email, the HR Assistant will interact with employees, answer questions, provide assistance, and escalate to the appropriate manager, as necessary.


Our HR Assistant will be exposed to and support all aspects of human resources, including benefits, health and wellness, recruiting, compliance, performance management, and training. You will work closely with the HR Manager to ensure the day to day operation of the department is done so at a high level of excellence and that the human aspect of Human Resources is a priority. You will utilize common sense and outstanding problem solving skills everyday. Our team has fun, but we understand that the work we do is serious and we do it as unto the Lord. If you feel called to serve in ministry and want to learn and grow in the field of HR, this may be the job for you.




  1. Provide administrative assistance to the department (data entry, filing, taking and distributing notes, covering the front desk, etc.)
  2. Manage multiple projects and shifting deadlines with grace and efficiency
  3. Assist with event planning and execution
  4. Post job openings, respond to employment inquiries, start candidate files, and track candidate process
  5. Screen applications, coordinate interviews, submit background checks, call references, and assist with employment verifications
  6. Prepare offer letters and new hire correspondence
  7. Assist with HRIS data entry
  8. Update org chart and phone lists
  9. Order and distribute labor law posters
  10. Create Health & Wellness newsletter and manage bi-monthly contest
  11. Assist with Safety Committee meetings and documentation
  12. Provide outstanding customer service by being responsive, meeting deadlines, and following through
  13. Advocate for Cityteam with those in your circles of influence
  14. Assist HR Department as needed


PLEASE NOTE: To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Physical Demands

  • Stand and sit for prolonged amounts of time
  • Walk, bend, twist, & kneel
  • Talk and hear
  • Occasionally lift and move up to 20 pounds
  • Finger and hand dexterity to feel, handle, and operate objects, tools or controls, and to reach with hands and arms
  • Should be able to type accurately with a minimum 30 correct words per minute
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus


Required Education and Experience

  • High school diploma or equivalent
  • Computer literate and proficient with all aspects of Microsoft Office Suite (Word, Excel, PP, & Outlook)
  • Outstanding command of the English language, especially writing professional documents and business correspondance


Preferred Education and Experience

  • 4-year degree in a related field
  • HR experience or pursuing HR education, coursework, or certification
  • 1-2 years of administrative experience or work in the customer service field
  • Experience conducting online research, preparing presentations, and speaking in public
  • Experience and comfort utilizing technology, incuding cameras, audio equipment, and projectors
  • Bilingual


Work Conditions

  • This job operates in a professional office environment
  • This role routinely uses standard office equipment such as computers, printers, phones, photocopiers, filing cabinets and fax machines
  • Days and hours of work are typically Monday through Friday 9:00 a.m.-6:00 p.m., with occasional evenings and weekends


Additional Eligibility Qualifications for Cityteam Ministries

  • Must have an intimate, personal relationship with Jesus Christ
  • Must be active in a local Christian body of believers or at least pursuing community with other Christ-followers
  • Must have compatible theology on major issues of Cityteam's Statement of Faith
  • Must be committed to serving God and the body of Christ