JOB DESCRIPTION
About the Job
The Pittsburgh office is seeking a full time Receptionist/Office Assistant.
Job Duties and Responsibilities:
• Responsible for reception, hospitality, supplies, records and other administrative duties as directed
• Set up outgoing FedEx shipments/outgoing mail
• Manage inventory of office supplies
• Troubleshoot office equipment
• Reserve conference rooms, request videoconference equipment/set up videoconference equipment and perform sound checks
• Validate parking and maintain stickers
• Maintain filing – create labels, update pleading indexes, index and ship offsite once closed
• Submit Chrome River expenses for attorneys as needed
• Enter attorney time in Intapp as needed
• Answer incoming calls, transfer and/or take messages
• Communicate with building, e.g. safety protocol, requests for maintenance and work orders
Qualifications and Requirements:
• Legal and/or clerical office assistant experience of 1-2 years
• Typing skills of 75+ w.p.m.
• Strong organizational skills
• Highly effective written and verbal communication skills
• Ability to work well with all levels of firm employees, clients, visitors and vendors
• Attention to detail in all interactions and work product
• Aptitude to learn all firm software applications
• Excellent reading comprehension and proofreading skills
• High school diploma required, college degree preferred
