Job Title: Vehicle Donations Coordinator
Area/Location: Finance / San Jose
Reports to: VP Finance
Subordinates: Interns and Volunteers
Date Submitted for Revision: 4.3.18
Job Description Approved: 4.30.18
Classification: Coordinator / Part-time 20-hours / Non-exempt
Salary: Range starts at $19 per hour / DOE
JOB SUMMARY
The Vehicle Donations Coordinator is responsible for overseeing the overall management and supervision of Cityteam’s Vehicle Donation Program. This involves interacting in a Christ-like manner with internal staff, prospective donors, clients, vehicle buyers, and outside vendors. The ideal candidate is comfortable working with people from various ethnicities and socioeconomic backgrounds. He or she will have a working knowledge of cars and have a strong customer service background. In addition, the ideal candidate will have the administrative skills necessary to take care of all paperwork and reports. The Vehicle Donations Coordinator will help ensure that existing policies and procedures are followed and fairly administered.
ESSENTIAL FUNCTIONS
Ministry
Respond to incoming calls and emails regarding the Vehicle Donation Program in a
timely manner.
Coordinate vehicle acceptance and disposition, including pick-up and delivery to
Cityteam, dealers, disposal sites, and repair facilities.
List and update postings on Craig’s List and other sale venues for the vehicles
available for sale.
Ensure timely preparation and facilitation of all DMV paperwork for donor, Cityteam,
and clients so as to avoid penalties and sanctions.
Maintain vehicle folders and vehicle tracking spreadsheet.
Assist in administration of internal sales.
Work with the Finance Department concerning insurance issues.
Supervise volunteers and or interns.
Additional duties as assigned by VP Finance.
PLEASE NOTE: To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Stand and sit for prolonged amounts of time
Walk, bend, twist, kneel, crouch, and crawl
Push 100 pounds
Lift and carry 75 pounds
Hear
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
Finger and hand dexterity to feel, handle, and operate objects, tools or controls, and to reach with hands and arms
Required Education and Experience
High school diploma or equivalent
21 years of age or older
Valid California driver’s license with no more than two-points and no DUI related incidents in the past ten years.
Handling vehicle maintenance and repairs needs, vehicle sales, and DMV processes
Computer literate and proficiency with Microsoft Office Suite
Minimum 3-years of customer service experience
Preferred Education and Experience
4-year degree in a related field or equivalent experience
Prior supervisory experience
Experience working with people from various walks of life
Experience or aptitude in sales, marketing, or vendor negotiations preferred
Additional Eligibility Qualifications for Cityteam Ministries
Must have an intimate, personal relationship with Jesus Christ
Must be active in a local Christian body of believers or at least pursuing community with other Christ-followers
Must have compatible theology on major issues of Cityteam's Statement of Faith
Must be committed to serving God and the body of Christ
Who We Are
CityTeam is a nondenominational Christian nonprofit compassionately serving the poor, the homeless, and the lost in San Jose, Chester, San Francisco, Oakland, and Portland.
Since 1957, CityTeam has been serving people in extreme poverty and helping them transform their lives, their families and their communities. Today, with the help of volunteers and faithful donors, Cityteam is impacting the lives of over 500,000 people each year.
What We Do
CityTeam is founded on meeting local needs. Our programs across the United States offer help and hope to those in need with hot meals, shelter, life transformation programs, clothing, hygiene items, learning and career help, discovery Bible studies, and so much more. Each city has customized programs to specifically meet the needs of their community.
Our Mission
Is to share Christ’s unconditional and redemptive love by caring for immediate needs and enabling lasting solutions.
Our Vision
Restoring lives and rebuilding communities through innovative programs which provide food, shelter, clothing, training, and spiritual transformation.